How to run effective, efficient meetings

Your organization relies on the board to relay important information to team members, and keeping everyone focused on achieving their overall goals. Ineffective or inefficient board meetings can lead to a reduction in productivity as well as a disconnect with management.

To have effective meetings it is crucial to comprehend the roles of each member and the different styles of discussion that are present within your board. For example, some members may be more vocal and inclined to talk first, while others think before speaking. The chair of the board, executive director, or CEO should be spending time outside of the boardroom to get familiar with each individual’s preferences, interests and preferences to help in promoting engagement.

In the first session of your board meeting, ensure that there is a quorum (a minimum number required to legally conduct any business). The chair should then outline the highlights of the package for board members and the pre-meeting phone call, and set expectations for rest of the meeting.

The board meeting should be focused on discussing ways to overcome roadblocks as well as strategies to help move forward. This is where the board is able to bring in fresh perspectives to encourage innovative thinking and help grow. It’s also beneficial to have a dedicated portion of the agenda to legal and compliance matters to ensure that your board remains in compliance with regulations, laws, and ethical standards.