This software, also referred to as meeting portals or board portals is designed to ease collaboration between directors and offer digital access to the materials used in meetings. It can also reduce the cost and hassle of distributing and filing documents on paper. Whatever the size of an organization, any group that requires regular communication and decision-making requires a method to make meetings productive and efficient. It is also secure.

A well-designed solution for board management includes features that allow board members to schedule meetings, send reminders for meetings, upload meeting documents, and even create agendas. All of this is done online in one place. Some solutions support voting and surveys to allow board members to express their opinions regarding resolutions or issues that can affect the organization.

A successful board meeting also includes the preparation and following-up of meetings. The most effective management systems for board meetings include task tracking tools that let you create agendas of action items and keep track of the progress of these tasks. Some even allow you to label individuals who are accountable for certain actions. This increases accountability and transparency between board members as well as between the executive team and the board.

The document center is the most important component of any board management system. It allows board members to access all their meetings’ materials and communications from other members of the board as well as the organizational policies and the tasks they have been assigned all in one location. This means that when the board member has logged in to their portal, they have everything they require to attend their next meeting. This can improve efficiency for both board members and administrative staff since it eliminates the need to gather and distribute meeting materials prior to each meeting. It also reduces time spent on admin tasks following meetings.

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